A collection of formal, official and professional letters
1: I hope everybody will be fine and enjoying the best of health. This email is being sent to you in response to your manager’s complaint in which he reported that most of you are in a bad habit of coming late to the office. Also, none of you is taking notice of those warnings which are being issued in response to your lateness. Being the CEO of this company,...
1- Subject: Show cause for behavior and fight Dear Benjamin, this letter is being written to you because you have been accused of showing unprofessional and inappropriate workplace behavior, fighting with your colleagues and domestic staff, thereby destroying the calm and peaceful environment of the office by means of your acts. You were reported to show the same kind of behavior by your supervisors on many of the occasions and...
1: Through this letter, I want to inform you about the late coming policy that is going to be implemented with effect from the 1st of November, 20XX. The company was in dire need of formulating such kind of strict policy owing to an increased number of employees who are habitual to coming late to the office. Punctuality and being disciplined are considered key-to-success of an organization. It was being...
1- Subject: Negligence observed in following dress code Dear Johnson, I was forced to write this warning letter when yesterday, I received a complaint letter from your supervisor in which he has put various allegations on you. Most prominently, he told me that you do not follow the dress code set by the company. Coupled with this bad habit, you have also been witnessed at various times conducting bad behavior...
1- I am writing you this letter in response to a bulk of complaints against you by your manager. Yesterday, while viewing performance evaluation reports submitted by the manager, I came across yours and found that you are continuously showing poor performance at the workplace. It was revealed to me that you have failed to maintain that quality standard in performance which we usually require from our employees. I still...
1- Subject: Funds transfer request Dear Manager, I hope you will be doing well these days. My name is Gilchrist, working in [XYZ] company as assistant accounts officer for the last five years. I have been receiving my salary in the account titled as [ABC] in your bank. But now, due to unavoidable circumstances, I am writing this letter to inform you about the transfer of funds present in my...
1- I am writing this email in order to inform you that your performance for the last two months is not up to the mark and as per the requirements of our company as it was reported to me by the chief manager yesterday. Your work has been found unsatisfactory, containing a lot of mistakes because you are not working professionally and diligently. Owing to your poor performance, the company...
1- Subject: Apology for immediate resignation Dear Sir, I am very sorry and therefore apologizing through this letter for sending you my immediate resignation from the post of marketing director of [ABC industries]. I never wanted to leave your company but due to some unforeseen circumstances, I have to resign from this position. My resignation should be considered as effective one week from today, Monday 01 January, 20XX. I am...
Letter 1: Subject: Violation of the code of conduct Dear Manager, My name is Watson and I am a regular customer of your company for the last ten years. Through this letter, I want to lodge a formal complaint against one of your newly appointed staff members whose name is Mr. Lee. I have been doing business with you since the very first day of your opening and I had...
1- I am Alex, working as a Sales Executive in your company. Through this letter, I want to forward you my formal request for claiming the expenses which were incurred in buying the fuel last month while performing my job-related tasks. Since I am a sales executive and my job demand extensive traveling from me to introduce the company products to far off places of the town. In addition, I...
Letter 1: Subject: Request for photocopier machine Respected sir, I hope you will be fine and doing well these days. Through this letter, I am requesting you to provide a photocopier machine for the office. You know this fact very well that our business demands frequent communication with our clients which usually takes place through written letters on company letterhead. For record maintenance purposes, these letters need to be photocopied....
Letter -1 Dear Employee, (Mention concerned employee’s name)The Great Minds, (mention the company’s exact name) I am writing this letter with much regret to draw your attention to an unfortunate affair observed at your end. Since you have been witnessed partaking in verbal abuse with your boss, it is now my professional duty to confront the subject matter providing you the relevant information about the protocols. As you have been...
Sample 1: Subject: Request letter to use a company vehicle for personal work Dear Sir, I am Johnson, working as an assistant manager in your organization. I am writing you this letter to ask for your permission to take a company vehicle for my personal use. I have never asked you for such a favor before but now, as you know that my home is located in a distant place...
1: Subject: Query for cash misuseDear Harry, You have been accused of cash misuse by your manager and therefore being addressed through this letter by me. Being an accountant of this company, you carry an important position since you have to deal with the cash and due to this reason, you are fully responsible for all transactions take place daily. Last month, you were credited with an amount of [US...
1: Subject: Request for office equipment replacement Dear Sir, through this letter, I would like to draw your attention to a problem which we are facing nowadays. You know very well that the company started functioning ten years ago and I am an employee since the very first day of its establishment. On the very first day, we were provided computer units, two printers, and a photocopier machine. I regret...
Subject: Request for office suppliesDear Manager, I am writing you this letter to inform you about the current situation of our inventory. As you know very well that our company is facing the peak season of its business, therefore, in order to run its affairs smoothly and to complete all the office projects on time, we are in dire need of a supply of some office items as per the...
1: Subject: Quality Issue regarding [X]Dear Roger, I am writing you this letter in order to draw your attention to an important matter. You are hereby informed through this letter that the material you have been supplying to us is of lower quality and does not meet our standard as per our requirement. I am claiming this after a thorough testing procedure that took place in our company’s material testing...
Re. The undertaking of the Company’s AssetsDear Mellow, I am penning this letter to undertake that I have received the items mentioned below. I am Relenza Duck from Newt Street California and I am freshly appointed to the designation of the Assistant Registrar in Melbourne Group of Insurance. I hereby undertake that I have been given these items only to facilitate me as an employee and they do not belong...
1: I would like to say thank you for allotting me an important project. I am sure that I will prove my worth but there is a little problem that I want to share with you. I am concerned about the deadline for the project. You have directed me to complete the project within 15 days but I am sorry to say that this particular project cannot be completed within...
1: I, Anderson, working as a manager in Stars Constructions Limited, hereby want to remind you about our meeting which held last week. This meeting was in response to your supply of poor-quality material for one of our construction projects and finally, you were agreed on the replacement of that low-quality material. Now, this is to remind you that no response has been taken from your side yet. If you...